Facilities Rental Procedure

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Thank you for your interest in using Okutama Bible Chalet (OBC). We are here to serve the Lord
and His church by providing facilities for Christian camps, retreats, and conferences.

Please keep the following in mind as you register and plan your program:

1. Registration
We must receive your registration form and fee for your dates to be reserved. If you contact
us by phone we will pencil in the dates you request and hold these dates for two weeks. If we do
not receive your registration form and fee in two weeks we will assume that you are no longer
interested in the dates.

2. Registration Fee
10,000yen for groups of up 10 people. 50,000yen for groups of 50 or more people.
This amount will be counted against your total payment and is not an additional charge. In other
words, you will receive this amount back when you settle your account. In case of cancellation,
you may receive a refund as follows: cancellation more than 6 months in advance 100%, more
than 3 months in advance 50%, within 3 months no refund ( this is because in most cases we
have already turned down other groups for the dates you had reserved). Please send your fee
along with your registration form. Instructions are at the bottom of the registration form.

3. Check in and Check out
Check In is 3:00 PM and Check Out is at 2:00PM. Please remember these times as you plan
your program, so that you will not inconvenience groups before or after you. Groups that arrive
on the property early or remain late will pay an extra fee.

"Day Camps", groups that are only here for the day and do not stay overnight are the exception
to the above. Day Camps check in is at 9:00 AM and check out at 8:00PM.

4. In the interest of unity
Okutama Bible Chalet rents its facilities to a variety of evangelical Christian groups and
Churches. We would ask that you keep in mind that OBC and its sponsoring organization are
non-charismatic. Therefore we request that groups using the facilities refrain from practices that
we might find problematic.

5. Meal Times
When OBC provides your meals they will be served as follows:
Breakfast 8 AM
Lunch 12:00 PM
Dinner 6:00 PM
We often serve several groups at the same time. Please be on time for meals so that they can be
served fresh and hot.



6. Clean-up
The OBC staff will do all that we can to have your rooms clean and ready when you arrive. We
request that you leave your rooms as neat as they were when you arrived, giving special care
to fold the blankets and futon neatly. Theoretically we have one hour between groups to clean
and prepare, but this is not always adequate. Therefore, we ask for your cooperation in this as a
courtesy to other groups.

Please report any breakage, or problems with equipment or facilities to the staff. We do ask that
you reimburse us for any damage to property or equipment caused by your group.

7. Orientation
A member of our staff needs 10 minutes during your group's orientation time in order to explain
some very important safety and operation procedures to your group. Please plan for this time
when planning your schedule.

8. Regulations
a. No alcoholic beverages are permitted on the property.
b. No smoking is permitted in any of the buildings at any time.
c. For the sake of the neighbors, please keep noise down in early morning and
after 10:00 PM.
d. Do not retrieve balls that roll down the driveway. Traffic on the road in front of
the property is often heavy and dangerous. Also, we must insist that no one
go into the neighbor's property across the road.

It is our desire to serve you to the best of our ability. We sincerely hope that you enjoy your stay
with us and that you experience God's richest blessing on your program. Do not hesitate to
contact us with any questions.

Thank You!

Bruce Harris
OBC Director of Operations
Phone 0428-76-0931
Fax 0428-76-2457